Procurement Administrator

Job Req

147926

Period

Contract role

Job Purpose

Provide efficient and accurate administrative support to the Procurement and Category management team by managing RFx processes, contracts and stakeholder interactions. The role requires a strong understanding of procurement processes, excellent communication skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Job Responsibilities

• Provide procurement support to the Sourcing and Category Management team to enable efficient Procurement delivery.

• Manage end-to-end Request for Proposals (RFPs) including RFQs in line with Nedbank Group Procurement policies, governance requirements and applicable legislation.

• Prepare tender documents, coordinate supplier communication, track bid submissions, and maintain procurement schedules and evaluation records.

• Support supplier evaluation and due diligence by collecting, validating, and maintaining supplier information on capability, compliance, risk, B-BBEE status, and commercial requirements.

• Coordinate tender evaluations by compiling evaluation packs, recording outcomes, and maintaining supporting documentation.

• Maintain supplier contracts and sourcing documentation, ensuring agreements are current, accurate, audit-ready, and governance compliant.

• Capture, update, and maintain procurement data in relevant systems, databases, and reporting tools.

• Support procurement month-end reporting and management information requirements.

• Attend to internal stakeholder and supplier queries within agreed SLAs, provide timely feedback, and keep management informed of progress and key issues. Build and maintain positive relationships with suppliers, internal stakeholders, and cross-functional teams.

• Ensure adherence to company and Group Procurement policies, escalating risks, issues, or non-compliance when required.

Essential Qualification

• Diploma or Degree in Procurement, Logistics, or Supply Chain Management (NQF6 or higher).

Minimum Experience Level

• Minimum of 5 years’ procurement experience, with a sound understanding of sourcing and contract administration processes.

• Strong computer literacy, with proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint.

• Ability to work quickly and accurately, with strong attention to detail and organisational skills to manage multi-disciplinary sourcing projects.

• Proficient in procurement systems, preferably SAP.

• Strong communication and negotiation skills.

• Demonstrates integrity, professionalism, teamwork, and accuracy under pressure while meeting deadlines and upholding governance standards.

Technical / Professional Knowledge

• Administrative procedures and systems

• Banking knowledge

• Banking procedures

• Business terms and definitions

• Data analysis

• Relevant regulatory knowledge

• Business writing skills

• Product Knowledge

• Relevant system knowledge

• Governance, risk and controls

Behavioural Competencies

• Communication

• Collaborating

• Customer Focus

• Initiating Action

• Work Standards

• Managing Work

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