Administrator: Debtors & Creditors | Motus Retail head office

Do you have a head for numbers and an eye for detail? Join our Head Office team in Bedfordview as an Administrator: Debtors & Creditors and put your financial administration skills to work in the fast-paced world of motor retail. You will play a key role in keeping accounts accurate, processing transactions on time and preparing reliable reconciliations, while building positive relationships with suppliers and customers. Key Duties and Responsibilities:

• Invoice capturing, payment allocations, expense allocation to the correct GL accounts

• Process incoming purchase order requests

• Print proof of payments and match open items in the order system

• Reconciliations to creditors’ statements for payment, timeously

• Maintaining a current age analysis

• Make sure that orders are kept up to date

• Validation of sign-off on orders before payments

• Make sure the order is for the correct cost centre

• Make sure that the correct cost centres are used when processing

• Electronic and manual supplier filing system is accurate and up to date

• Vendor documents and applications are relevant and up to date

• Liaising with branch managers for authorisation as required

• Ensuring all refunds are authorised and paid promptly

• Handling Intercompany Creditor accounts

• Daily processing/receipting of bank statements

• Follow up with customers for any shortfalls and prepare a schedule

• Reconcile accounts payments to remittance and DMS

• Process settlement discounts timeously

• Send monthly statements timeously

• Follow up on legal matters with attorneys

• Follow up on specific debtor queries

• Ensure filing of all relevant debtor-related documents is accurate and up to date

• Follow up on bank statements for unpaid cheques, credit card reversals and fleet management re-debits

• Manage and reconcile Parts and Workshop Cash accounts daily

• Manage and reconcile Vehicle debtor accounts daily

• Follow up on outstanding cash and vehicle debtors with the respective department.

• Prepare monthly schedules for staff deductions Experience and Minimum Qualification/s required:

• A minimum of Grade 12

• Post-matric/ tertiary finance-related qualification, advantageous

• Computer literate; proficient in Excel, Outlook, and Word

• A minimum of 2 years of relevant experience in a motor dealer or OEM environment

• Knowledge and ability to use relevant motor retail DMS systems, e.g. CDK Drive, Evolve, Autoline, Kerridge or Automate. Skills and Expertise Required:

• Communication: Able to communicate professionally at multiple levels in a professional, diplomatic, polite and rational manner even when under pressure

• Interpersonal competence; effective at working with people

• Problem-solving skills and sound judgement

• Action-oriented

• Able to work independently and under pressure

• Time management, including the ability to respond to and resolve queries and issues in the minimum amount of time Personal Attributes:

• Professional

• High level of detail and accuracy

• Energetic and self-motivated

• Resilient

• Hard working

• Deadline driven

• Systematic and methodical ** Other Requirements:**

• Clear Criminal and Credit Record